Town of Mineral
Post Office Box 316
102 E. First Street
Mineral, VA 23117
540-894-5100
Email: mineral@louisa.net

Minutes of Town of Mineral Council Meeting
March 10, 2008
7:00 p.m.

Roll Call

Invocation was given by Roy Payne

The Mayor called the meeting to order.

Chairman Besley called the planning commission meeting to order.

Joint public hearing with Planning Commission concerning proposed zoning changes for multi-family. The Town Manager gave a brief overview of the proposed ordinance change. The town attorney went over some changes that would be made to the ordinance. The Mayor opened the Town Council public hearing for the town council and Chairman Besley opened the public hearing for the planning commission. The floor was opened to the public. There were no public comments. Mrs. Wilson-Kube had received a call from the person who was concerned that their property rights would be taken away. The Mayor closed the Town Council public hearing. Chairman Besley closed the Planning Commission public hearing. Motion to forward a recommendation to the Council for acceptance of the proposed zoning changes pertaining to multi-family, by Jimmie Dodd seconded by Lewis Keller. Motion passed5/0 with None voting in the negative. Motion made by Albert Gutekenst to adjourn Planning Commission and seconded by Lewis Keller. Motion passed 5/0 with None voting in the negative. Brooks Besley made a motion to change the ordinance as discussed. Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

Public Comments for regular Town Council meeting
Donnie Embrey and Becky Vigon with the Relay for Life poker run came before the Town Council to ask to use Walton Park as their final stop and home for the after party. They would like to see Walton Park become the final home for the Relay for Life Poker Run. All proceeds go to the cancer society. Donnie Embrey presented the council with a brief description of the event. This was discussed at length by Council. The organization will be responsible for the insurance coverage for the event. Roy Payne made a motion to approve the use of Walton Park for the 3rd annual poker run benefiting Relay for Life; Bernice Wilson-Kube seconded the motion. Motion passed 6/0 with None voting in the negative.

Jimmie Dodd asked the Council on behalf of Percy Wooten the status of the old school. The Mayor answered that it is still a concern of Council and is still owned by a private individual.

Albert Gutekenst asked the Town Council if his son could do his eagle project at Walton Park, he would like to plant bushes around the RV hookups and paint the wood stakes. There would be no cost to the town. The scout would be in charge of raising the funds for these projects. It was asked that Mr. Gutekenst's son bring a proposal back to the Council for the next Council meeting.

Adopt Agenda (add or take away items at this time)
Roy Payne made a motion to accept the agenda as presented. Brooks Besley seconded the motion. Motion passed 6/0 with None voting in the negative.

Approval of February regular meeting minutes
William Thomas made a motion to approve the minutes as presented. Pam Harlowe seconded the motion. Motion passed 6/0 with None voting in the negative.

Approval of March bills to be paid
Roy Payne made a motion to approve the bills as presented. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative.

Town manager's report

Town attorney's report

Standing Committee Reports:

Beautification / Anti-Litter Committee: The cleanup day is scheduled for April 26th and pickup for larger items is April 28th. There has been a damaged banner and a damaged pole, both have been replaced.

Budget & Finance Committee: The budget and finance committee will meet and look at the proposed budget.

Cemetery Committee: The border for the sign has been constructed and is awaiting concrete.

Economic Development Committee: No report

Personnel Committee: No report

Police & Legal Matters Committee: No report

Streets Committee: No report

Walton Park Committee: No report

Water & Sewer Committee: No report

New Business:

Spring Grove Cemetery - Calvary Chapel Church to hold their sunrise service - Roy Payne made a motion to allow the Calvary Chapel Church to use the cemetery for the Easter sunrise service. Brooks Besley seconded the motion. Motion passed 6/0 with None voting in the negative.

Farmers Market - Sign - Roy McGeHee made a motion to contribute $100.00 for the sign at Fireman's Alley each Wednesday 1-5. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative. Bernice Wilson-Kube made a motion to waive the peddler's ordinance for the farmer's market participants for the month of April. Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

Use of Walton Park for Relay for life poker run - was discussed earlier in the meeting during public comments, see above.

Utility services tank management - William Thomas made a motion to enter into a contract with utility service communication. Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

Old Business:

Appointment to the BZA for Tom Simpson replacement (needs to be a member of the planning commission) - It was asked that Brooks Besley, speak with the Planning commission to see if there was interest to serve on the BZA.

Committee to work on the comprehensive plan - This was discussed at length by Council.

Roy McGehee gave a brief description of the Volksmarch walk for April 19th.

Closed Session:
Roy Payne made a motion to go into closed session for the purpose of discussing personnel and disposition and acquisition of property. Bernice Wilson-Kube seconded the motion. Motion passed 6/0 with None voting in the negative.

Certification what announced was discussed only.
Edwin Keller / yes
Pam Harlowe / yes
Brooks Besley / yes
Roy Payne / yes
Bernice Wilson-Kube /yes
William Thomas / yes
Roy McGehee / yes

William Thomas made a motion to give raises to two for part time employees as six month review had taken place since original hire, Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

William Thomas made a motion to adjourn. Roy McGeHee seconded the motion. Motion passed 6/0 with None voting in the negative.