Town of Mineral
Post Office Box 316
102 E. First Street
Mineral, VA 23117
540-894-5100
Email: mineral@louisa.net

Minutes of Town of Mineral Council Meeting
April 14, 2008
7:00 p.m.

Roll Call

Invocation was given by by Bernice Wilson-Kube

Public Comments
Jimmie Dodd came before Council to address an issue at the Mineral Post Office. Saturday the post office did not open until 10:00 and there were several persons waiting and some people didn't want to wait. Mr. Dodd was wondering if the Council could address this issue. Possibly have the Town manager write a letter concerning the hours of the post office on Saturdays. Council asked the town manager to write a letter to the Mineral postmaster.

Approval of Bluegrass festival application for Walton Park - This was reviewed by Council. The food vendors have been notified by Mr. Dodd that a food tax would be imposed. Mrs. Wilson-Kube stated that she believes that the local restaurants should be offered a chance to be vendors at the Blue Grass festival. Mr. Thomas inquired if the Town was collecting the cost of maintenance. Recovering the cost of maintenance was discussed at length. Roy Payne made a motion to accept the application as presented with the same stipulations as prior years. Roy McGeHee seconded the motion. Motion passed 6/0 with None voting in the negative.

Adopt Agenda (add or take away items at this time)
Under new business add completion of Chestnut Avenue
Under closed session add contractual matters and potential litigation
Brooks Besley made a motion to accept the agenda as amended. Roy McGeHee seconded the motion. Motion passed 6/0 with None voting in the negative.

Approval of March regular meeting minutes
Roy Payne made a motion to accept minutes as amended. Bernice Wilson-Kube seconded the motion. Motion passed 6/0 with None voting in the negative

Approval of April bills to be paid
Roy Payne made a motion to approve bills as presented. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative.

Town manager's report

Town attorney's report

Standing Committee Reports:

Beautification / Anti-Litter Committee: Mayor Keller thanked Bernice Wilson-Kube and the beautification committee for the postcards that were sent out promoting the beautification day

Budget & Finance Committee: The budget committee, Mr. Payne and Mr. Thomas met with the Town manager and Town Clerk to review the budget. Roy Payne made a motion to move the May meeting to May 20th, the budget and rates public hearing will also be held that day. Bernice Wilson-Kube seconded the motion. Motion passed 6/0 with None voting in the negative. The proposed budget and proposed rates were discussed at length. Roy Payne made a motion to advertise the proposed budget as presented with the addition of the personal property rate increase to $.60 per $100. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative

Mr. Payne left the meeting at 8:20 p.m.

Cemetery Committee: No report

Economic Development Committee: The new town pins have arrived and the economic committee will go along to the Town businesses and present them with a pin.

Personnel Committee: Mr. Thomas does not find the reason of a personnel committee necessary. Mr. Thomas would like the personnel committee be for the employment of the town manager only. Mr. Thomas feels that the town manger should be the one who makes the decision of new personnel. Bernice Wilson-Kube stated personnel is a standing committee. Discussion only.

Police & Legal Matters Committee: No report

Streets Committee: No report

Walton Park Committee: The Cooke grant of $10,000.00 for engineering has been received and the Town has received a grant from the Department of Forestry for $4,838.00. These grants were discussed at length and the grants are to be used for the proposed rain gardens and wetlands. William Thomas made a motion to use one of the engineers that had replied to the previous RFP. Pam Harlowe seconded the motion. Motion passed 6/0 with None voting in the negative.

Water & Sewer Committee: No report

New Business:

Town of Mineral list of current memberships - Pam Harlowe asked the Town manager give a brief description of the active memberships and their positive affects for the Town. Bernice Wilson-Kube made a motion to join the Mineral Business Association. William Thomas seconded the motion. Motion passed 5/0 with None voting in the negative. Pam Harlowe made a motion to not to re-join the Lake Anna Business Partnership. Roy McGeHee seconded the motion. Motion passed 5/0 with None voting in the negative.

Approval of Bluegrass festival application for Walton Park - This was discussed earlier in the meeting see above.

Seventh street paving - William Thomas made a motion to pave seventh street as is with no bicycle lane. Roy McGeHee seconded the motion. Motion passed 5/0 with None voting in the negative.

Trees red maple for Walton Park - This was discussed at length. Bernice Wilson-Kube made a motion to approve the town manager to get the estimated cost of freight to get six to ten trees sent to Mineral, if the amount is not too high then the trees are to be bought. William Thomas seconded the motion. Motion passed 5/0 with None voting in the negative.

Mr. Payne arrived back at the meeting at 8:59 p.m.

Riding mower to cut sidewalk grass- It was decided that a riding mower would not be beneficial.

Sweeper/Trencher attachment for backhoe - The Town manger was asked to give a brief description of these attachments and their uses. William Thomas made a motion to purchase the trencher and table the sweeper until the sweeper has been demoed. Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

DMV printers - Roy McGeHee made a motion to purchase two Lexmark printer and envelope feeders. Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

Completion of Chestnut Avenue - This is to open the portion of Chestnut. Roy Payne made a motion to send a resolution to VDOT requesting that Chestnut Avenue be completed. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative.

Old Business:

Recodification - Bernice Wilson-Kube stated that the council needs to have a workshop meeting to review the draft code. This meeting will be continued until May 6th.

Roy Payne made a motion to go into closed session for the purpose of discussing personnel matters, disposition/ acquisition of property and contractual matters, pursuant to VA Codes 2.2-37 11 A1, 2.2-37 11 A3, 2.2-37 11 A7 and 2.2-37 11 A30. Bernice Wilson-Kube seconded the motion. Motion passed 6/0 with None voting in the negative.

Roy Payne made a motion to go back into regular session. Roy McGeHee seconded the motion. Motion passed 6/0 with None voting in the negative.

Certification that what was announced was discussed only
Edwin Keller / yes
Pam Harlowe / yes
Brooks Besley / yes
Roy Payne / yes
Bernice Wilson-Kube /yes
William Thomas / yes
Roy McGehee / yes

The Poker Run has been unable to obtain insurance; it is Council's wishes that the Poker Run after party not be held at Walton Park if they are unable to obtain insurance.

This meeting will be continued until May 6th, later changed to May 7th due to Town Attorneys conflict with the 6th.