Town of Mineral
Post Office Box 316
102 E. First Street
Mineral, VA 23117
540-894-5100
Email: mineral@louisa.net

Minutes of Town of Mineral Council Meeting
December 8, 2008
7:00 p.m.

Roll Call

Invocation was given by Roy Payne

Public Comments
There was no public present

Adopt Agenda (add or take away items at this time)
Under old business add Main St. Program

Roy Payne made a motion to adopt agenda as amended. William Thomas seconded the motion. Motion passed 5/0 with None voting in the negative.

Approval of November regular meeting minutes, continuation meeting minutes, and special meeting minutes
Bernice Wilson-Kube made a motion to adopt the minutes as amended. Pam Harlowe seconded the motion. Motion passed 5/0 with None voting in the negative.

Approval of December bills to be paid
Roy Payne made a motion to approve the bills as presented. Brooks Besley seconded the motion. Motion passed 5/0 with None voting in the negative.

Roy McGehee arrived at 7:15 p.m.

Town manager's report

Town attorney's report

Standing Committee Reports:

Beautification / Anti-Litter Committee: Christmas tree lighting was on the 7th of December and went well.

Budget & Finance Committee: No report

Cemetery Committee: Awaiting input from VDOT concerning the bank and additional runoff.

Economic Development Committee: No report

Personnel Committee: No report

Police & Legal Matters Committee: No report

Streets Committee: No report

Walton Park Committee: We have received information from Clark Nexsen and are awaiting this information to be forwarded to Mr. Jarvis for approval.

Water & Sewer Committee: Replacing meters that have exceeded the million gallon mark was discussed. William Thomas made a motion to replace the meters that need to be replaced and not exceed more than $3500.00. Pam Harlowe seconded the motion. Motion passed 6/0 with None voting in the negative.

New Business:

Roy Payne left the meeting at 7:33 p.m. to return later

Discussion of doing away with Town stickers - This was discussed at length and it was decided that this matter would be added to the January agenda.

Resolution recognizing A.G. "Sambo" Johnson - Bernice Wilson-Kube made a motion to accept the resolution as amended. William Thomas seconded the motion. Motion passed 5/0 with None voting in the negative.

Resolution recognizing Mineral Industrial Development Corporation - Bernice Wilson-Kube made a motion to accept the resolution as amended. Pam Harlowe seconded the motion. Motion passed 5/0 with None voting in the negative.

Review standing procedures for permit fees - This was discussed and decided that the fee schedule would stay as is.

Adoption of new Town Code - Roy Payne made a motion to have councilperson's make a list of the desired changes for the town code and give changes to Mr. Maus and bring them before Council. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative.

Award bid for bathroom and roof work - This was discussed at length. Two committees were appointed one for the roof repair and one for the bathroom repair. Mr. Thomas and Mr. Payne are on the roof committee. Ms. Wilson-Kube and Ms. Harlowe are on the bathroom committee.

Old Business:

Adopt identity theft prevention program - The Town Manager will enact this policy administratively.

Main Street program - Mr. Payne and Ms. Wilson-Kube are going to go speak with Mr. Leman at Main Street Plumbing in hopes of jump starting the Mineral Business Association. The library is reserved for the fourth Tuesday of every month. Letters will be going out to local business encouraging them to attend these meetings. Bernice Wilson-Kube made a motion to make application to become an affiliate of Main Street Program. Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

Brooks Besley made a motion to adjourn. Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

Adjournment 8:17p.m.